Personal Assistant Duties:

• Manage the principal’s daily personal and professional calendar
• Coordinate appointments, meetings, reminders, and personal schedules
• Handle correspondence in Arabic and English with professionalism
• Vet calls, messages, requests, and visitors with discretion
• Maintain strict confidentiality regarding all family, personal, medical, and business matters
• Support the principal with day-to-day lifestyle administration
• Ensure schedules are organised, clash-free, and proactively managed

Bridal & Wedding Coordination Duties:

• Serve as the main internal point of contact with the external wedding planning company
• Follow up on wedding timelines, action points, vendor updates, and key deliverables
• Filter requests from planners and vendors to protect the principal’s time
• Coordinate bridal fittings, gown consultations, luxury fashion house communication, and delivery tracking
• Manage appointments for beauty, wellness, clinics, dermatology, skincare, and personal preparation
• Coordinate makeup artists, hairstylists, stylists, photographers, videographers, and creative teams
• Track wedding budgets, RSVPs, vendor payment schedules, and related planning documents
• Ensure every bridal-related detail is followed up with precision and discretion

Travel & Logistics Duties:

• Coordinate international travel itineraries for the principal
• Arrange travel mainly to Paris, London, and Milan
• Book private or commercial flights, luxury accommodation, and ground transfers
• Accompany the principal on international trips when required
• Manage visas, passport renewals, travel insurance, and travel documentation
• Track expenses and support multi-currency travel administration

Administration Duties:

• Build and maintain detailed Microsoft Excel trackers
• Manage wedding budgets, payment schedules, cash flow trackers, RSVPs, and vendor lists
• Prepare reports, summaries, schedules, and planning documents when required
• Ensure all information is accurate, updated, and easy to access
• Maintain a high standard of organisation across all personal and wedding-related files

Ideal Candidate Profile

• Female candidate preferred
• Native or completely fluent Arabic speaker
• Professional English fluency required
• Minimum 3–5 years’ experience as an Executive Assistant, Personal Assistant, or High-End Personal Coordinator
• Previous experience supporting private households, VIP principals, or high-profile individuals preferred
• Strong experience managing complex schedules and multiple vendors
• Advanced Microsoft Excel skills required
• Highly organised, proactive, and detail-focused
• Mature, calm, and emotionally intelligent
• Able to work under pressure and manage last-minute changes
• Excellent communication and follow-up skills
• Discreet, trustworthy, and respectful of privacy
• Comfortable with international travel, mainly to Paris, London, and Milan
• Comfortable working in a live-in private household role
• Available to start on 1 July